In Outlook or any other email service you use, include your association's unique archive address as a BCC. The software will then receive the email, look at the address sent/replied to, and place it on the communication history of the associated member. Emails with addresses that are not recognized will still be archived but placed under Setup > Association Information > Email Server Settings.  

You will use the email address listed in the Email Relay Service "use" field. Find your association’s domain address under the Email Server Settings section under Setup > General Options and Settings. NOTE: You must have Administrator permissions to view these settings.

Notes:

• To use the archive feature, you must send the email from an email address that is listed as a staff email address under Setup > Employee/Reps.
• Emails forwarded or cc'd to archive@youraname when multiple members/reps in your database share the same recipient address will be recorded in Communication > Unmatched Archive Emails.
• In cases where there are two reps with identical email addresses that belong to the same member, it will be recorded on that member’s history.
• In cases where two reps with identical email addresses belong to two different members, the archived email will still go to the unmatched archive email list.