Setup/Modify Chart of Accounts

The Chart of Accounts (CoA) ensures that your financial data is aligned with any existing accounting records and processes. On installation of the software, a sample chart of accounts is provided as a starting point. Edit and add to this list to ensure your database chart of accounts matches your current structure.

1. Click Setup in the left-hand menu.
2. Click Chart of Accounts in the "Billing" area. The current Chart of Accounts will display.

   

3. Click Add Account.

   

4. Enter the Account Name. Note: Chart of Accounts names created by users who intend to export transactions to Sage 50cloud (formerly Peachtree) should name their accounts here with the Sage 50cloud Account ID (numeric value) instead of the Account name. For QuickBooks users that have the option enabled to use account numbers, EITHER the account number or the account name may be used. If using the account name, sub-accounts must be added with all heading accounts included (ex. Renewal Dues is set up as a sub-account of Membership Dues - account name would be entered as Membership Dues:Renewal Dues - a colon needs to separate the two account names)
5. Select the Account Type from the drop-down list. The account type should be the account type defined by your accounting software.
6. (Optional) Select an Account Code from the drop-down list. Account Codes are used when deferring income. If necessary, click the add/edit button to add or edit your account codes.
7. Select the Account Status from the drop-down list. Only Active accounts will be available for selection when setting up fee items.
8. (Optional) Enter a description of the account. This is informational only.
9. Click Save.

View Chart of Accounts

1. Click Setup in the left-hand menu.
2. Click Chart of Accounts in the "Billing" area. The current Chart of Accounts will display.

   

1. Click Setup in the left-hand menu.
2. Click Chart of Accounts in the Billing section. The current Chart of Accounts will display.
3. Click the title of the Account you wish to modify in the Account Name column. 
4. Make desired modifications.
5. Click Save.